The Illinois Freedom of Information Act
The policy affirms the Library’s intent to comply with the Illinois Freedom of Information Act. Is not a summary of all the definitions, regulations, or obligations of the Act. Nor is it a summary of the requestor’s rights as provided by the Act.
I. A brief description of our public body is as follows:
A. Our purpose is to provide library materials and services for the recreational, social, informational, and educational needs of the community.
B. An organizational chart is attached.
C. The total amount of our operating budget for FY 2011/12 is $278,261. Funding sources are property taxes, state grants, fines, fees, and donations. Taxes levied are:
1. Corporate Fund (for general operating expenditures)
D. The office is located at this address:
305 Marquette Street / LaSalle, IL 61301
E. We have the following number of persons employed:
1. Full-time: 3
2. Part-time: 5
F. The following organization exercises control over our policies and procedures: The Board of Trustees of the LaSalle Public Library, which meets monthly on the fourth Wednesday of each month, with the exception of December and July at 7:00 p.m., at the library. Its members are: President: John Steele, Vice-President: Gerry Waszkowiak, Secretary: Carolyn Pierson, Treasurer: Mary Klinefelter, Jo-Ann Benassi, Pat Dooley, JoAnn Iwaszek, Dr. John Lavieri, and Barbara Mertes.
G. We are required to report, and are answerable for our operations, to: Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, Anne Craig; and various other staff. The City of LaSalle. Its members are: Mayor Jeff Grove, Aldermen Bacidore, Demes, Edgecomb, Ptak, Lavieri, Duncan, Schneider, and Herndon.
II. Requests for information or public records may be made in the following manner:
A. The request must be submitted in writing. Requests will be accepted by mail, personal delivery, fax, e-mail, or other means available. The attached Freedom of Information Request Form may be used for the requestor’s convenience, but is not required. Verbal FOIA requests will not be accepted.
B. Requests should be directed to the following individual:
Laura Frizol, FOIA Officer/Library Director
LaSalle Public Library
305 Marquette St.
LaSalle, IL 61301
C. You must indicate whether you have a "commercial purpose" in your request.
D. The written request must specify the records requested to be disclosed for inspection or to be copied. If the request includes certification of records, that must be specified as well.
E. Reimbursement for actual costs of reproducing and certifying (if requested) the records, fees will be charged as follows:
a. There is a $1.00 charge for each certification of records.
b. There is no charge for the first fifty (50) pages of black and white text either letter or legal size.
c. There is a $.15 per page charge for copied records in excess of 50 pages;
d. The actual copying cost of color copies and other sized copies will be charged.
F. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you will be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.
G. The office will respond to a written request within five (5) business days after the request is received. That time period may be extended for an additional five (5) business days from the original date under certain circumstances, as provided by the Freedom of Information Act. If additional time is needed, the Library must notify the requestor in writing within five (5) business days after the receipt of the request of the statutory reasons for the extension, and when the requested information will be produced. If both the requestor and the Library agree, the deadline to respond may be extended beyond the ten (10) days. This agreement must be in writing.
H. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
I. The place and times where the records will be available are as follows:
Monday-Friday, 9:00 a.m. to 5:00 p.m. LaSalle Public Library, Administrative Offices. The schedule may vary based on the availability of the FOIA Officer/Library Director.
III. Public Records
The Freedom of Information Act defines what types of records are “public records” and the exceptions to public disclosure. The following is a list of types or categories of records under our control. It is provided to aid people in obtaining access to public records.
1. Monthly Financial Statements
2. Operating Budgets
3. Minutes of the Board of Library Trustees’ meetings
4. Library Policies
5. Annual Reports to the Illinois State Library
6. Annual Reports to the City of LaSalle
IV. Updates to this Policy
The Library Director will update the information in this policy from time to time. This update will not require Board approval unless a change to the policy is made.
V. Relationship to Other Library Policies
This policy is part of the library’s overall policy structure and should be interpreted in conjunction with other existing policies. Copies of all library policies are available upon request from a Library staff member.
These rules may be supplemented, altered, added to or changed by the LaSalle Public Library Board of Trustees at its discretion.